Why doing one thing at a time will reduce your stress

If you’re like most readers of my blog, apart from being interested in property investment you also have a job, run a business or are in some type of professional practice.

On their own each of these can be stressful, combine them and that’s a real recipe for stress. tired work stress

Maybe that’s why Harvard Business Review reported that between 25% and 50% of people report feeling overwhelmed or burned out at work?

They say that it’s not just the number of hours we’re working, but also the fact that we spend too many continuous hours juggling too many things at the same time.

The article goes on to explain that what we’ve lost, above all, are stopping points, finish lines and boundaries.

Technology has blurred them beyond recognition.

Wherever we go, our work follows us on our digital devices, ever insistent and intrusive.

It’s like an itch we can’t resist scratching, even though scratching invariably makes it worse.

Tell the truth:

Do you answer email during conference calls (and sometimes even during calls with one other person)?

Do you bring your laptop to meetings and then pretend you’re taking notes while you surf the net?

Do you eat lunch at your desk? 

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Do you make calls while you’re driving, and even send the occasional text, even though you know you shouldn’t?

The biggest cost — assuming you don’t crash — is to your productivity.

In part, that’s a simple consequence of splitting your attention, so that you’re partially engaged in multiple activities but rarely fully engaged in any one.

In part, it’s because when you switch away from a primary task to do something else, you’re increasing the time it takes to finish that task by an average of 25 per cent.

But most insidiously, it’s because if you’re always doing something, you’re relentlessly burning down your available reservoir of energyover the course of every day, so you have less available with every passing hour.

If you’re a manager, here are three policies worth promoting:

1. Maintain meeting discipline.

Schedule meetings for 45 minutes, rather than an hour or longer, so participants can stay focused, take time afterward to reflect on what’s been discussed, and recover before the next obligation.

Start all meetings at a precise time, end at a precise time, and insist that all digital devices be turned off throughout the meeting.

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2. Stop demanding or expecting instant responsiveness at every moment of the day.

It forces your people into reactive mode, fractures their attention, and makes it difficult for them to sustain attention on their priorities.

Let them turn off their email at certain times. If it’s urgent, you can call them — but that won’t happen very often.

3. Encourage renewal.

Create at least one time during the day when you encourage your people to stop working and take a break.

Offer a midafternoon class in yoga, or meditation, organize a group walk or workout, or consider creating a renewal room where people can relax, or take a nap.

It’s also up to individuals to set their own boundaries.

Consider these three behaviours for yourself:

1. Do the most important thing first in the morning, preferably without interruption, for 60 to 90 minutes, with a clear start and stop time

If possible, work in a private space during this period, or with sound-reducing earphones.

Finally, resist every impulse to distraction, knowing that you have a designated stopping point. Work life balance choices

The more absorbed you can get, the more productive you’ll be.

When you’re done, take at least a few minutes to renew.

2. Establish regular, scheduled times to think more long term, creatively, or strategically

If you don’t, you’ll constantly succumb to the tyranny of the urgent.

Also, find a different environment in which to do this activity — preferably one that’s relaxed and conducive to open-ended thinking.

3. Take real and regular vacations

Real means that when you’re off, you’re truly disconnecting from work.

Regular means several times a year if possible, even if some are only two or three days added to a weekend.

The research strongly suggests that you’ll be far healthier if you take all of your vacation time, and more productive overall.holiday

A single principle lies at the heart of all these suggestions.

When you’re engaged at work, fully engage, for defined periods of time.

When you’re renewing, truly renew.

Make waves.

Stop living your life in the grey zone.

Read the full article at the Harvard Business Review

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About

Michael is a director of Metropole Property Strategists who help their clients grow, protect and pass on their wealth through independent, unbiased property advice and advocacy. He's once again been voted Australia's leading property investment adviser and his opinions are regularly featured in the media. Visit Metropole.com.au


'Why doing one thing at a time will reduce your stress' have 2 comments

  1. Avatar for Property Update

    March 3, 2013 Michael Yardney

    Thanks Bruce.
    You’re right

    Reply

  2. Avatar for Property Update

    March 3, 2013 Bruce

    Hey Michael,
    Your post sounds like the answer to this video:
    http://www.youtube.com/watch?v=EzpX0TLKS9Q
    Cheers
    Bruce

    Reply


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